Category: For Visitors to Campus Page 1 of 2

Guidance on Holiday Parties, Receptions and Gatherings

TO:Vice Presidents, Vice Provosts, Deans, Directors, Department Heads, and Managers
FROM:Kyle Cavanaugh, Vice President, Administration
RE:Guidance on Holiday Parties, Receptions and Gatherings

With the approaching holiday season, we want to provide some general guidance on parties, receptions and gatherings. By taking common sense precautions, departments and units can safely celebrate the holidays, and our fellow faculty, staff and students. These precautions include:

  • All attendees (employees, students and their guests) should be vaccinated.
  • No individuals should be required or expected to attend a holiday party. We should recognize that some of our colleagues have family or health concerns and will choose not to participate. Likewise, we should also respect an individual’s decision to wear a mask even if it is not required by policy or local ordinance.
  • Outdoor events present a much lower risk for COVID transmission. There are a number of tents located around the campus and at area restaurants and event venues. While the weather may not be as accommodating in December as it was earlier in the fall, heated outdoor spaces can be found.
  • Holiday events that are held indoors on campus, in a restaurant or other public space must observe current university and municipal policies that are in place at the time of the event. As of November 10, both Duke and Durham County require masks for all indoor events unless individuals are actively eating or drinking.
  • Events at private residences are not covered by university and municipal polices, but we strongly encourage hosts to be prudent in terms of density and recommend that attendees wear masks unless actively eating or drinking.

The Duke community has gone to extraordinary lengths over the past two years to protect public health, which has made it possible for us to continue our education, research and service missions. While this is a time for much-needed celebration, it is also a time to remain vigilant, and to continue to look out for each other we enter what we hope will be the final phase of a global pandemic.

Easing Outdoor Masking Guidance

Nov. 2, 2021

Dear Students, Faculty and Staff,

We are writing today to update our guidance for outdoor masking given the lower prevalence of COVID-19 cases on campus and in our community. Individuals on campus no longer need to wear masks in outdoor congregate settings, including athletic events.

Individuals are encouraged to carry a mask to wear in the event social distancing cannot be effectively maintained in outdoor settings. Also, please respect anyone who chooses to continue wearing masks as a means to prevent exposure to themselves or loved ones.

Masks are still required indoors in all Duke owned and leased buildings, including in most areas of residence halls except a student’s assigned room. Masks are recommended—but not required—in semi-public residential spaces (commons rooms, laundry rooms). Masks are also required on all buses and at bus stops.

We have seen a significant decline in weekly cases on campus since a high of 364 cases in late August. During the last three weeks, our total weekly cases have been in the teens. This success is directly related to our vaccination rate and your diligence to practice prevention in your daily activities.

As we approach the holiday season, please continue to follow public health guidance to limit the potential for a spike in cases during indoor gatherings of friends and family. We also encourage everyone to get a booster shotonce you meet the eligibility criteria. Appointments can be made on the Duke COVID Vaccine website. Thank you for your commitment and perseverance throughout this pandemic.

Sally Kornbluth
Provost and Jo Rae Wright University Professor

Kyle Cavanaugh
Vice President for Administration

This message has been sent to all Duke University students, faculty and staff.

Health and Safety Protocols Announced for Home Basketball Events

Duke University Athletics has announced health and safety protocols for men’s and women’s basketball events at Cameron Indoor Stadium this season. The policy has been developed in consultation with medical experts at Duke as well as local and state officials.

Updated Guidelines for Eating on Campus

Dear Students, Faculty, and Staff,

With the increasing prevalence of the COVID-19 Delta variant and the resulting spike in positive tests among Duke students and employees in recent weeks, we are making changes to our public health measures to reduce the risk of potential outbreaks. In addition to required vaccination and masking indoors, we are now updating our guidance for eating meals because communal dining has continued to be one of the primary modes of transmission.

All members of the Duke community should adhere to the following while eating together with others:

  • If you are dining with others do so outdoors if possible. You are less likely to get or spread COVID-19 while outside. Additional tents with tables have been set up on campus to provide more access to shaded areas for outdoor dining.
  • Food should not be served or provided at indoor meetings, events, conferences and other gatherings, unless an outside eating option is made available.
  • When dining indoors, remain masked at all times except when actively eating and drinking. This includes waiting in line and walking to and from an eating location.
  • Be aware of surroundings in the environment, especially indoors, when deciding where to sit while you eat. Seating at indoor tables should be limited to no more than four individuals if possible to reduce overall density.
  • Minimize periods of time where multiple people are eating within the same communal space.
  • Remember to practice good hygiene before eating, including washing or sanitizing your hands thoroughly.

This guidance is in effect until further notice.  We are monitoring campus, local and national conditions and will provide updates as warranted.

The greatest protection against severe health risks related to COVID-19 is vaccination. Anyone who has not yet been vaccinated should do so at your earliest opportunity to help protect yourself and your loved ones.  As a reminder, vaccination is required for all students, faculty and staff. It is safe, free, easily accessible to every member of the Duke community and effective. You can find more information about options to get vaccinated and answers to frequently asked questions on the Duke COVID Vaccine website.

Thank you for doing your part to protect yourself and our community, and we look forward to a safe and productive fall semester.

Kyle Cavanaugh,
Vice President, Administration

Matthew Stiegel
Ph.D., Director, Occupational and Environmental Safety Office
This message is being sent to all Duke University students, faculty and staff.

Masks Required Indoors Again Due to Delta Surge

Dear Students, Faculty, and Staff,

Given the rapid increase in COVID-19 cases, hospitalizations and deaths in North Carolina related to a combination of the Delta variant and the number of people who remain unvaccinated, all individuals will be required to wear face masks in all Duke-owned and leased buildings effective Friday, July 30 until further notice.This requirement applies to all students, faculty, staff and visitors regardless of vaccination status. Masks will not be required in on-campus residence halls where there is a significantly lower risk of exposure for high-risk individuals.

In the last month, the Delta variant – which is  markedly more transmissible than earlier strains of the virus – has become increasingly prevalent nationally, across North Carolina, and in our local community. During that time, we have seen a steady rise in the number of cases on campus among unvaccinated and vaccinated individuals. However, the greatest threat for severe disease is to those in our community who are not yet vaccinated. On Monday, about 1,000 people in the state were hospitalized due to COVID, more than twice the number just two weeks ago.

While we know this is a disappointing turn, we make this move now based on the latest recommendations from the Centers for Disease Control and Prevention and Duke’s own infectious disease experts in hopes of containing potential outbreaks that may limit our ability to continue other activities during the fall semester.

The key to ending this pandemic is getting everyone vaccinated. We implore anyone who has not yet been vaccinated to do so at your earliest opportunity to help protect yourself and your loved ones. Too many have suffered and continue to suffer the effects of this disease. Duke stands ready and available to help answer questions or concerns and to vaccinate every member of our community.

We are making plans and preparations to welcome all students back for the fall semester, and we are eager to see a more active and dynamic campus this year. But the pandemic is still with us, and we must take appropriate steps to promote the safety and well-being of our community in the midst of this resurgence. Thank you for your continued support, patience and resilience.

Sincerely,

Sally Kornbluth,
Provost and Jo Rae Wright University Professor

Kyle Cavanaugh,
Vice President, Administration

This message is being sent to all Duke University students, faculty and staff.

Masking and Social Distancing Guidance

For the next several weeks, Duke University will maintain the requirement for social distancing and wearing of masks indoors while inside campus facilities and using Duke buses and shuttles, regardless of vaccination status.

We are assessing the latest guidelines from the Centers for Disease Control (CDC) and the N.C. Department of Health and Human Services (NCDHHS) and consulting with our infectious disease experts, the Office of Environment and Safety Office, and Employee Occupational Health and Wellness. While we may ease requirements in the coming month, masking and social distance continue to be the most effective way to limit the spread among unvaccinated individuals.

We are making good progress in vaccination with more than 65 percent of faculty and staff and 55 percent of students now fully vaccinated. Continued progress in vaccination will provide us greater confidence in easing restrictions for social distancing and masking inside certain facilities on campus in the next several weeks.

Faculty and staff who have not already done so can schedule an appointment for free vaccination. Those who were vaccinated outside of the Duke Employee Vaccination Clinic should submit a photo of their completed vaccination card through the Duke COVID Vaccine website.

Thank you for continued efforts to ensure the safety of our campus community.

Sincerely,

Kyle Cavanaugh
Vice President, Administration

Gatherings and Events on Campus – updated guidelines

This message is being sent to all University Faculty and Staff.

Dear Colleagues,

With the continued progress nationally and statewide in controlling the spread of the COVID-19, Duke will begin easing restrictions for gatherings of people and hosting of events.

Effective June 1, 2021, Duke schools, departments and units may host events, activities and performances on and off campus, including meetings of faculty, staff, students and invited guests, without prior approval as long as they observe current Centers for Disease Control and State of North Carolina guidelines for capacity. Food and drink will be permitted subject to state and local regulations. Updated guidelines can be found at https://www.nc.gov/covid-19/staying-ahead-curve.

This guidance only applies to Duke-hosted activities. Outside organizations cannot hold events on the Duke campus without prior approval from the Office of Public Affairs and Government Relations.

Sponsors of events or gatherings on campus should strongly encourage all attendees to be vaccinated, and as previously announced, masks are required inside on-campus buildings. Access to all campus buildings will continue to be limited to those with active DukeCards. Daily symptom monitoring is still required by members of the Duke community to activate their DukeCard for building access.

Widespread vaccinations have proven to significantly reduce the positive cases of COVID-19 on campus and in the community.  Duke faculty, staff or students who have not yet been vaccinated should schedule an appointmentthrough the Duke Employee Vaccination Clinic.

Duke is continuing surveillance testing for all students residing on campus during the summer. Faculty and staff who are working on campus are encouraged to participate in the testing as well.

Together, we are making great strides to protect our community and return to some of the activities we have not been able to do during the worst of the pandemic. Thank you for your ongoing cooperation and resilience that has allowed us to reach this positive milestone.

Sincerely,

Kyle Cavanaugh,
Vice President, Administration

Updated Masking Requirements on Campus

Effective immediately, Duke University will not require students, employees or visitors to wear masks or face coverings while outdoors, with the exception of crowded areas and gatherings where social distancing is not possible. Masks or face coverings are still required inside Duke University owned or leased buildings, and while riding a Duke bus or shuttle, except under the following circumstances:

  • When alone in a confined room such as a private office or residence (Note: this does not include meeting rooms, break rooms, or shared environments such as cubicle work stations).
  • When alone in a vehicle.
  • When eating or drinking while following safety guidance such as social distancing.

This new protocol is consistent with Centers for Disease Control and State of North Carolina guidelines and covers all students, faculty, staff and visitors, regardless of vaccination status.Vaccination and masking are the most effective means of protecting yourself and others from COVID-19 and will be key to getting us beyond this pandemic.  We strongly encourage all members of the Duke community who have not been vaccinated to do so  at no cost through the Duke Employee Vaccination Clinic or Duke Student Health. If you have been vaccinated at a location other than a Duke Employee Vaccination Clinic or Duke-operated site, please submit documentation of vaccination as follows:

  • Faculty and Staff: upload a picture of their completed vaccination card through the confidential Duke VAXTrax online form.
  • Students: email a photo of your vaccination card to Student Health at covidlabresults@duke.edu after your vaccine series is completed.

Thank you for your ongoing commitment to keeping the Duke community safe.

Sally Kornbluth,
Provost and Jo Rae Wright University Professor

Kyle Cavanaugh,
Vice President, Administration

Masking Protocol on Campus

Duke will be issuing updated protocols regarding masking on campus early next week based on new guidance from the Centers for Disease Control and Prevention. Until then, the current requirement for all staff, faculty, students, and visitors to wear a mask while on Duke’s campus remains in effect.

Currently, masks are still required in outdoor campus settings where social distancing measures cannot be maintained and at all times in shared spaces indoors, regardless of vaccination status.

Thank you for your ongoing commitment to keeping the Duke community safe.

Sally Kornbluth,
Provost and Jo Rae Wright University Professor

Kyle Cavanaugh,
Vice President, Administration

This message is being sent to all students and University faculty and staff.

University Masking Guidance

Dear Students, Faculty and Staff,

Renewed discussions regarding the potential benefit of double masking on source control and prevention of COVID-19 transmission have prompted questions about whether changes will be made to the current University masking policy. Eleven months of experience has demonstrated that robust infection prevention protocols such as masking, maintaining physical distance, limiting gatherings, and washing hands regularly have been effective in limiting the transmission of COVID-19 on campus.

At this time, we are not aware of a well-designed study that has been conducted to scientifically answer the question, “are two masks better at preventing COVID-transmission than one?” One study demonstrates the impact of wearing a well-fitting mask to improve source control and how wearing an overlying mask may improve overall mask fit. Logically, having additional layers of barrier protection over the nose and mouth should reduce particle dispersion.

With variants of the virus that cause COVID-19 now circulating, many are looking for ways to augment the infection prevention strategies in place – double masking is one such strategy. In an effort to support this approach, Duke will make available disposable medical masks on campus for students, faculty, staff and visitors who want them. These masks can be obtained at any of the surveillance testing sites on campus.

As we strive to continuously update our COVID-19 guidance to keep in step with the scientific community, we have updated masking guidance language as follows. We will continue to closely monitor COVID-19 infections among Duke community members and, should we see any concerning trends or signals, will reevaluate our recommendations below:

  • Double masking is optional at this time. Duke students, faculty, staff, and visitors are still required to wear a mask in all outdoor public settings where social distancing measures cannot be maintained (even briefly), and at all times in shared spaces indoors. Should individuals choose to wear a second mask, they may place a Duke-issued medical mask over the top of their own mask. Wearing the Duke-issued medical mask as the outer layer provides a fluid-resistant barrier. Duke-issued medical masks will be available at any of the surveillance testing sites on campus.

In addition, the proper fit of a mask improves its effectiveness. Simple mask modifications can be made to help improve its fit, and thereby improve source control. There are many options to make your mask fit better if it is too loose.

  • This video demonstrates one way to make your mask tighter.
  • A second option is to simply twist the straps of your Duke-issued mask before you put it on so that the elastic is in a crisscross.
  • Another option is to use a plastic clip to pull the straps tighter behind your head.

More information about proper use of masks is available on the Centers for Disease Control (CDC) website.

Sincerely,

Matthew Stiegel, Ph.D.
Director, Occupational and Environmental Safety Office

Becky Smith, MD,
Associate Professor of Medicine, Division of Infectious Diseases and International Health, Medical Director, Duke Infection Prevention and Hospital Epidemiology

Kyle Cavanaugh,
Vice President, Administration

Page 1 of 2

Powered by WordPress & Theme by Anders Norén