Category: For Faculty Page 1 of 12

Vaccinations for Children of Faculty and Staff

With Pfizer’s COVID-19 vaccine granted an emergency use authorization this week by the U.S. Food & Drug Administration for children ages 12 to 15, Duke will begin providing free immunizations to the general public in this age group, including the children of Duke staff and faculty.

Dedicated walk-in clinic hours will be available for Duke University and Duke University Health System parents to bring their children who are 12-to-15 years old, as well as children who are 16 or older, on the following:

  • Saturday, May 15, and Sunday, May 16, from 12 p.m. to 3:30 p.m. at the Karsh Alumni and Visitors Center
  • Sunday, May 16, from 1 p.m. to 3 p.m. at Duke Raleigh Hospital Medical Office Building 9

Widespread vaccinations have proven to significantly reduce the positive cases of COVID-19 on campus and in the community. Despite the continued progress nationally and statewide in controlling the spread of COVID-19, it is important to keep up the comprehensive approach with masking and other public health behaviors to prevent the spread of the virus, even as people get vaccinated.

All Duke faculty, staff and students should already have received an email invitation to be vaccinated, and many have already scheduled an appointment or received the vaccine. We encourage anyone who has not yet done so to schedule an appointment at an Employee Vaccination Clinic or seek vaccination through other venues, including Duke Health. 

If you have been vaccinated outside of the Duke Employee Vaccination Clinics, be sure to let Employee Occupational Health & Wellness (EOHW) know by submitting your documentation through the easy-to-use Duke VaxTrax web form. If you need assistance, send an email to EOHWCOVIDVac@duke.edu.

Thank you for your ongoing support, teamwork and persistence in meeting the challenges of this year.

Sincerely,

Kyle Cavanaugh
Vice President, Administration

Gatherings and Events on Campus – updated guidelines

This message is being sent to all University Faculty and Staff.

Dear Colleagues,

With the continued progress nationally and statewide in controlling the spread of the COVID-19, Duke will begin easing restrictions for gatherings of people and hosting of events.

Effective June 1, 2021, Duke schools, departments and units may host events, activities and performances on and off campus, including meetings of faculty, staff, students and invited guests, without prior approval as long as they observe current Centers for Disease Control and State of North Carolina guidelines for capacity. Food and drink will be permitted subject to state and local regulations. Updated guidelines can be found at https://www.nc.gov/covid-19/staying-ahead-curve.

This guidance only applies to Duke-hosted activities. Outside organizations cannot hold events on the Duke campus without prior approval from the Office of Public Affairs and Government Relations.

Sponsors of events or gatherings on campus should strongly encourage all attendees to be vaccinated, and as previously announced, masks are required inside on-campus buildings. Access to all campus buildings will continue to be limited to those with active DukeCards. Daily symptom monitoring is still required by members of the Duke community to activate their DukeCard for building access.

Widespread vaccinations have proven to significantly reduce the positive cases of COVID-19 on campus and in the community.  Duke faculty, staff or students who have not yet been vaccinated should schedule an appointmentthrough the Duke Employee Vaccination Clinic.

Duke is continuing surveillance testing for all students residing on campus during the summer. Faculty and staff who are working on campus are encouraged to participate in the testing as well.

Together, we are making great strides to protect our community and return to some of the activities we have not been able to do during the worst of the pandemic. Thank you for your ongoing cooperation and resilience that has allowed us to reach this positive milestone.

Sincerely,

Kyle Cavanaugh,
Vice President, Administration

Testing Update: April 26 – May 2, 2021

Duke University’s comprehensive COVID-19 testing and contact tracing program administered 17,128 tests to 9,363 students and 1,733 tests to 985 faculty/staff for the period April 26-May 2, 2021, with a total of four positive results. The total positivity rate was 0.02 percent.

For the second consecutive week the number of positive cases and positivity rate are at the lowest level of the academic year. This is also the final week of testing for the Spring semester.

Testing will continue during the summer and will be posted to Duke’s coronavirus website every Monday afternoon starting May 10.

The full announcement of testing results is posted to Duke Today.

Testing data is also available on our Testing Tracker.

Updated Masking Requirements on Campus

Effective immediately, Duke University will not require students, employees or visitors to wear masks or face coverings while outdoors, with the exception of crowded areas and gatherings where social distancing is not possible. Masks or face coverings are still required inside Duke University owned or leased buildings, and while riding a Duke bus or shuttle, except under the following circumstances:

  • When alone in a confined room such as a private office or residence (Note: this does not include meeting rooms, break rooms, or shared environments such as cubicle work stations).
  • When alone in a vehicle.
  • When eating or drinking while following safety guidance such as social distancing.

This new protocol is consistent with Centers for Disease Control and State of North Carolina guidelines and covers all students, faculty, staff and visitors, regardless of vaccination status.Vaccination and masking are the most effective means of protecting yourself and others from COVID-19 and will be key to getting us beyond this pandemic.  We strongly encourage all members of the Duke community who have not been vaccinated to do so  at no cost through the Duke Employee Vaccination Clinic or Duke Student Health. If you have been vaccinated at a location other than a Duke Employee Vaccination Clinic or Duke-operated site, please submit documentation of vaccination as follows:

  • Faculty and Staff: upload a picture of their completed vaccination card through the confidential Duke VAXTrax online form.
  • Students: email a photo of your vaccination card to Student Health at covidlabresults@duke.edu after your vaccine series is completed.

Thank you for your ongoing commitment to keeping the Duke community safe.

Sally Kornbluth,
Provost and Jo Rae Wright University Professor

Kyle Cavanaugh,
Vice President, Administration

Summer 2021 Plans for Students Who Will be on Campus

This message is being sent to all Duke undergraduate, graduate, and professional students who will be on campus this summer.

Tuesday, April 27, 2021

You are receiving this message because our records indicate you are planning to be on campus this summer, whether enrolled in coursework, participating in research, or engaged in a co-curricular program. If your plans have changed and you will not be at Duke this summer, please disregard this message.

This message provides information about our summer COVID-19 protocols. While details of these policies may change, we are sharing this information now to facilitate your planning.

COMMUNITY EXPECTATIONS
All new and visiting students and program participants who have not yet signed the Duke Compact and a data usage consent form will be required to do so prior to arrival on campus. You will receive the forms in your Duke email account about a week before your program is due to begin in Durham.

SPRING SURVEILLANCE TESTING
The last day of spring 2021 surveillance testing is FRIDAY, APRIL 30.  Students will be required to continue completing daily symptom monitoring via SymMon to maintain Duke Card access for the rest of the spring semester.

SUMMER ENTRY TESTING

  • Most students will need to complete an entry COVID-19 test to have their DukeCards activated for summer. Some graduate and professional students enrolled in specific programs may be exempt from entry testing; your program director will communicate with you if you do not need an entry test. Otherwise, you should plan to participate in entry testing this summer.
  • Entry testing will generally be conducted one day per week, usually on Mondays, starting Monday, May 10. Please visit:  https://returnto.duke.edu/public-health-measures/covid-19-testing/ for the summer entry testing dates, location and hours. You must participate in entry testing on the date that is closest to the start of your program, or when you need to access campus.
  • Students living on campus this summer must go through entry testing before they move into their housing assignment on their approved move-in date.
  • Following entry testing, you must sequester in your residence until you receive a negative test result, usually within 24-48 hours.
  • Once entry testing is complete, you will be activated in the surveillance testing group for the summer.
  • There are no sign-up slots for entry testing for the summer. You just need to arrive during the hours the site is open, on the date closest to the start of your program. For updated hours please visit: https://returnto.duke.edu/public-health-measures/covid-19-testing/

SUMMER SURVEILLANCE TESTING
While rising vaccination rates and the gradual loosening of public health restrictions in North Carolina are positive signs, please note that in order to protect the health and wellbeing of the Duke and Durham communities, we will continue COVID surveillance testing throughout the summer.

  • Students living on campus this summer are required to complete surveillance testing two times per week, on the days indicated in the test notification emails you will receive from Duke United.
  • Summer surveillance testing will begin on Monday, May 10, and will take place Mondays through Thursdays throughout the summer.
  • Students living off campus are required to complete surveillance testing at least once per week; you will receive a notification email each week with your test date.
  • Summer surveillance testing sites and hours can be found on the Duke United site: https://returnto.duke.edu/public-health-measures/covid-19-testing/
  • If you miss a test, your DukeCard will be deactivated at 7 p.m. on the day of the missed test; it cannot be reactivated until the missed test is made up on the next available testing day.
  • While we continue to discourage all unnecessary travel during the summer, if a student must leave the Durham area for any period of time, the student is required to complete surveillance testing immediately upon returning to campus. There is no travel form or post-travel quarantine period required.
  • All students accessing campus this summer must complete daily symptom monitoring using Duke’s SymMon app.

COVID VACCINATION RECORDS
For all students, both undergraduate and graduate/professional, please be sure to update your COVID vaccination record if you have not done so already.

  • If you received the vaccine at any off-campus location, including the Karsh Alumni and Visitors Center: please email a photo of your vaccination card to Student Health at covidlabresults@duke.edu after your vaccine series is completed.
  • If you received your COVID vaccine at a Duke Student Vaccination Clinic at Blue Devil Tower or Trent Semans: there is no need to send a copy to Student Health. Please log into your Student Health Gateway to verify that your COVID vaccine record is up to date.

For those of you who have been on campus during this academic year, thank you for your compliance with COVID protocols and your adherence to the Duke Compact. For those of you who will be new to Duke this summer, thank you in advance for following our guidelines and keeping the community safe and healthy.

Wishing you a successful end of the semester and a terrific summer.

Jennifer Francis
Executive Vice Provost

Kyle Cavanaugh
Vice President, Administration

Masking Protocol on Campus

Duke will be issuing updated protocols regarding masking on campus early next week based on new guidance from the Centers for Disease Control and Prevention. Until then, the current requirement for all staff, faculty, students, and visitors to wear a mask while on Duke’s campus remains in effect.

Currently, masks are still required in outdoor campus settings where social distancing measures cannot be maintained and at all times in shared spaces indoors, regardless of vaccination status.

Thank you for your ongoing commitment to keeping the Duke community safe.

Sally Kornbluth,
Provost and Jo Rae Wright University Professor

Kyle Cavanaugh,
Vice President, Administration

This message is being sent to all students and University faculty and staff.

Testing Update: April 19 – 25, 2021

Duke University’s comprehensive COVID-19 testing and contact tracing program administered 18,387 tests to 9,925 students and 2,124 tests to 1,127 faculty/staff for the period April 19-25, 2021, with a total of four positive results. The total positivity rate was 0.02%.

This is the lowest number of positive cases reported since testing started in August 2020.

The full announcement of testing results is posted to Duke Today.

Testing data is also available on our Testing Tracker.

Summer Surveillance Test Sites

Surveillance testing will be conducted during Summer Sessions 2021. The schedule and list of test sites has been posted to the Duke United website.

That link is here: https://returnto.duke.edu/public-health-measures/covid-19-testing/#summer-sites

Update on Travel for Faculty and Staff

This message was sent by email to Vice Presidents, Vice Provosts, Deans, Directors, Department Heads and Managers on April 21, 2021.

While Duke has extended its travel suspension due to the pandemic until at least August 8, effective May 2, 2021, top-level managers can grant exceptions for domestic travel by employees for those who are on record with Employee and Occupational Health and Wellness (EOHW) as fully vaccinated, or have an accepted medical or religious exemption on file, and for whom the travel is necessary and reasonable, meeting the criteria listed within the policy addendum.

Please note the following:

  • All Duke supported travel by Undergraduates (whether domestic or international) is suspended until August 8, with rare exceptions granted by the Provost.

  • Graduate/Professional Student travel continues to be suspended with exceptions for essential travel approved by Top-Level Manager(s);

  • All Duke supported travel should be managed carefully given Duke/Duke Health budget reductions in effect until July 1, 2022; and

  • All Duke supported travel must be entered into the Duke TravelRegistry.

Definitions as to what constitutes domestic travel, who top-level managers are and how one’s vaccination records can be put on file with Duke’s EOHW are included within the Travel Policy and Addendum for Travelamidst COVID-19, online at https://travel.duke.edu/travel-policy-and-covid-19-addendum.

Testing Update: April 12 – 18, 2021

Duke University’s comprehensive COVID-19 testing and contact tracing program administered 18,504 tests to 9,951 students and 2,190 tests to 1,125 faculty/staff for the period April 12-18, with a total of 26 positive results. The total positivity rate was 0.13 percent.

The full announcement of testing results is posted to Duke Today.

Testing data is also available on our Testing Tracker, which is updated every Tuesday.

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