Summer Employment

  1. I am starting to think about summer employment for students. How can I pay students who are working in other states?
    • If the students are working in nonexempt positions, they should be paid by one of our third-party partners, Aerotek or Grace Federal.
    • If the students are working in exempt positions outside of the 10 approved states/locations, they should be paid by one of our third-party partners, Aerotek or Grace Federal.
    • If the students are working in exempt positions in one of the 10 approved states/locations, they can be paid through the Duke Payroll system.

Summer Programs with No Work Requirements

  1. Q:  Can a department issue non-compensatory payments for summer programs?
    • If students are participating in summer programs that have been approved for continuation during the summer, there are no work requirements, and the program is an approved program through the Non-compensatory system, departments can issue the payments through the Non-compensatory Payment System.
  2. If the program has not been approved to run through the summer, what are my options for students?
    • Departments should contact the applicable management center. 
  3. Where will the payment be charged for students not using work study awards who were working prior to spring break, but are unable to continue working remotely?
    • These payments will come from the current funding source(s).

Direct Deposit for Students

  1. How can a student employee enroll in direct deposit?
    • Students who are receiving compensatory payments for time worked can update their direct deposit information using http://work.duke.edu
  2. How should a student receiving Non-compensatory payments enroll in direct deposit?
    • Students can submit the Direct Deposit form using the form included in the link below.
    • In the event that a student has already set up direct deposit for his/her compensatory payments and would like to use the same account for the non-compensatory payments, he/she can elect the designation by checking the box next to: Please use the same banking information on file in Duke@Work for my compensatory payments.  in section II of the form, signing the form and submitting to payroll@duke.edu.