This message was sent by email to all Duke faculty and staff.

Thursday, March 11, 2021

Dear Colleagues,

The State of North Carolina announced that it will expand eligibility for COVID-19 vaccination to include a subset of Group 4 (Adults at High Risk for Exposure and Increased Risk of Severe Illness, Homeless, and Incarcerated Individuals) beginning March 17. At this time, college students in congregate housing are projected to be eligible for vaccination beginning April 7.

As a result, Duke will be inviting all faculty and staff who have not already been contacted to register for the vaccine in the coming week. Those faculty and staff identified as eligible in Group 3 (frontline essential workers) will receive an email from Duke Employee Health by Friday, March 12 inviting them to schedule an appointment.  All others on the Duke payroll, including teaching assistants and research assistants, will receive an email early next week with an opportunity to schedule an appointment beginning March 17. Appointments will be added as supply becomes available, so individuals should continue to check for availability every few days.

Please note that Duke Health continues to receive a limited supply of vaccines and cannot accommodate the current demand from eligible individuals. We strongly encourage you to explore all options for vaccination, such as local public health departments, pharmacies and other providers that may have additional supply. If you received your COVID-19 vaccine outside of Duke Employee Health, please submit your documentation to Duke Employee Health.

As a reminder, the criteria for eligibility and the amount of vaccine available are both controlled by the State of North Carolina, not Duke University or Duke Health. The availability of the vaccine will continue to dictate how many and when eligible faculty and staff will be able to schedule appointments for vaccination with Duke Health. In addition, Duke Health is still prioritizing underserved populations and those at highest risk who have not yet received their vaccinations.

We are hopeful that vaccine supply will continue to increase in the coming weeks and months. Our hope is to make the vaccination available to as many individuals as possible, as quickly as possible. In the meanwhile, everyone should continue wearing a mask, maintaining social distance, and frequent hand washing to keep everyone safe as we see our way to the end of this pandemic. Thank you.


Kyle Cavanaugh
Vice President, Administration

Carol Epling, MD, MSPH
Director, Employee Occupational Health and Wellness

Gail Shulby, RN, MA, CPPS
Chief of Staff to the Executive Vice President, Duke Health

Cameron R. Wolfe, MBBS (Hons), MPH, FIDSA
Associate Professor of Medicine, Infectious Diseases, Duke Health

Co-Leaders of the Duke COVID Vaccination Work Group